Q&A: How do I get an up-to-date tenancy schedule, instantly?

If it’s lying on your desk, it’s already out of date. If it’s sitting in your inbox, the same applies.

Still not convinced?

What about the break option that Tenant A exercised yesterday – are your numbers for the quarter still up-to-date?

The point we’re trying to make is that the life span of a tenancy schedule rapidly deteriorates as soon as it’s exported. In some instances, they’re out of date within a matter of hours. It’s a reality that many asset managers face – they still do not have live and direct access to their tenancy data.

So much data, so many sources

As an asset manager, you could find yourself working with more than one property management company across your portfolio. In most cases, each of those property managers would use different property management systems.

It’s the norm for property managers to update their systems on an ongoing basis; usually sending a report at the end of every month to reflect changes made throughout the prior month. If you want an updated schedule before your next report is due, you can, of course, send a request, and any PM worth their salt will ensure your request is actioned promptly.

If you’ve ever received tenancy schedules from more than one source, then you’re probably familiar with the struggle to line up tenancy data that is formatted differently too. Time-consuming and even frustrating – especially when the pressure is on to finish that report.

Live Tenancy Data

Coyote pulls data from any number of property management systems – like Yardi, Tramps and Qube, to name a few, and then presents the information from multiple sources into a centralised dashboard.

You customise how you’d like to view your tenancy data; choosing the columns that you’d like to show or hide, regardless of where the data is coming from.

The raw data is automatically synced from your property management systems on a nightly basis – providing you with a live tenancy schedule at the click of a button.

The benefits of live tenancy data extend to reporting too, meaning you can generate an automated report that includes live tenancy schedules from any number of assets. One-click reporting enables you to create a board-ready PDF in seconds.

So, the next time you’re 90 minutes into an asset management meeting and someone asks about the break option for Tenant A, Coyote gives you an up-to-date answer in seconds.

In summary

Asset managers can unlock live access to tenancy schedules – wherever that data is stored, and empower their teams to make quicker decisions with absolute confidence.

You may be interested in…